Moving Your Business Checklist
Whether it’s due to an expansion or merger or just a change of scene, relocating a business premises is a complicated process which needs a lot of forward planning and logistical thought, particularly if you have a lot of staff, or heavy equipment to move as well. Madison Moving Pros has put together this checklist of five key things you need to think about when moving your business.
1. Good communication
The first thing you need to do is tell everyone involved about the move and when it’s going to take place. This includes all the staff, customers, clients, suppliers and shareholders. It’s going to be vital for everyone to know and understand what’s happening if you are going to keep the business running with minimal disruption while the move takes place. Of course, you will also need to tell your moving company to give them plenty of time too.
2. Set up a moving committee
For a medium to large size business, a moving committee will be the best way to make sure everything is carried out prior to the move. The committee will identify and assign all of the tasks needed so that nothing is forgotten or left to chance on move day. The committee can also keep records of everything that is done and who did it, so that all decisions and actions are accountable and everyone knows what they are supposed to be doing and when.
3. Lay down a time frame and schedule
It’s important to have a moving date set. Sit down and work backwards from your moving date to create a schedule of tasks. This needs to include the date all of the computer systems will be shut down and moved, and whether the move will take place over a weekend to avoid business disruption as much as possible. The longer you allow for your planning time frame the better.
4. Hire the moving company
You need to make sure you book with a reputable moving company as soon as possible so you can guarantee they will be available to help you. It is important to choose a mover with the right skills and capacity needed to move a business from one location to another. If you have a lot of delicate or special equipment then you need to make sure the moving company you hired can handle the job. Most moving companies will come in and help you pack, this will help to make sure that nothing gets damaged in transit.
5. Have a contingency plan
It is important to have a plan to keep the business running while the move takes place – some things, like the phones and computer systems need to be considered. Can you divert the business number to a cell phone for move day so calls can still be answered, and can a staff member be assigned to check emails remotely? You also need a plan in case the systems suffer any problems and don’t come back online immediately after the move.
We hope these 5 tips can help you with your next business move. If you'd like to talk to a professional about your next move and get the ball rolling call Madison Moving Pros at (608) 208-6320. Thank you, and happy moving!