How To Plan A Business Office Move
When you are moving your business to a new location there are a lot more elements to take into consideration than a general house move so it’s important to take the time to plan every aspect of the move carefully.
Things which need to be planned for include how you will communicate the move to your staff, customers and suppliers. Does the move mean they can no longer work for you or will lose your business potentially?
Communicating about a business move requires careful thought and planning and it’s important to be as transparent as possible. Staff should hear about it directly from the business and not through rumors and gossip.
It’s important to think about how the business will continue to run during the move, particularly if it’s going to take some time to dismantle equipment, physically move and then get everything back up and running again.
There are a lot of moving companies in Madison WI to choose from. The earlier you can book a date with a mover the better, as then you can start to plan back from the moving date.
A business contingency plan is also something to be factored in – what will happen if the computers don’t come back online straight away in the new premises, or there is problem with the phone lines, for example?
When planning a business office move make sure your chosen Madison movers are fully able to safely move the particular kind of equipment which your business uses and speak to them about sourcing specialist packing services to help you secure all of your equipment professionally before it goes into transit.
Once you have told your staff, set out your contingency plan and booked the moving company, then it’s important to create a strict timetable to plan the move stage by stage. Are all staff moving in one go or are certain departments going first?
Are you providing transport for staff, or are you moving all the equipment at the weekend and expecting staff just to turn up at the new place on the Monday? All of these things need to be planned and communicated to everyone involved.
Plan to have your IT and telecoms teams working overtime during the move as they will need to be disconnecting all of the office equipment and also reinstalling it all in the new premises, and troubleshooting if things go wrong so make sure they are all aware of what is expected, well in advance.
Planning a business move requires a lot of thought, forward planning and logistics but with help from a professional Madison WI moving company there is no reason why it can’t all run incredibly smoothly, without a hitch.
Madison Moving Pros is always here to help you out. Give us a call at (608) 208-6320 to speak with a real live person and get your move date in the books.
Moving Your Business Checklist
Whether it’s due to an expansion or merger or just a change of scene, relocating a business premises is a complicated process which needs a lot of forward planning and logistical thought, particularly if you have a lot of staff, or heavy equipment to move as well. Madison Moving Pros has put together this checklist of five key things you need to think about when moving your business.
1. Good communication
The first thing you need to do is tell everyone involved about the move and when it’s going to take place. This includes all the staff, customers, clients, suppliers and shareholders. It’s going to be vital for everyone to know and understand what’s happening if you are going to keep the business running with minimal disruption while the move takes place. Of course, you will also need to tell your moving company to give them plenty of time too.
2. Set up a moving committee
For a medium to large size business, a moving committee will be the best way to make sure everything is carried out prior to the move. The committee will identify and assign all of the tasks needed so that nothing is forgotten or left to chance on move day. The committee can also keep records of everything that is done and who did it, so that all decisions and actions are accountable and everyone knows what they are supposed to be doing and when.
3. Lay down a time frame and schedule
It’s important to have a moving date set. Sit down and work backwards from your moving date to create a schedule of tasks. This needs to include the date all of the computer systems will be shut down and moved, and whether the move will take place over a weekend to avoid business disruption as much as possible. The longer you allow for your planning time frame the better.
4. Hire the moving company
You need to make sure you book with a reputable moving company as soon as possible so you can guarantee they will be available to help you. It is important to choose a mover with the right skills and capacity needed to move a business from one location to another. If you have a lot of delicate or special equipment then you need to make sure the moving company you hired can handle the job. Most movers in Madison WI will come in and help you pack, this will help to make sure that nothing gets damaged in transit. Home
5. Have a contingency plan
It is important to have a plan to keep the business running while the move takes place – some things, like the phones and computer systems need to be considered. Can you divert the business number to a cell phone for move day so calls can still be answered, and can a staff member be assigned to check emails remotely? You also need a plan in case the systems suffer any problems and don’t come back online immediately after the move.
We hope these 5 tips can help you with your next business move. If you'd like to talk to a professional about your next move and get the ball rolling call Madison Moving Pros at (608) 208-6320. Thank you, and happy moving!
Moving Home Checklist – 5 Key Things To Consider
When preparing to move to a new home there are so many things to think about that it can become a very stressful event. From sorting out the final bills to booking the right moving company, it can become an overwhelming minefield. Madison Moving Pros wants your move to go as smoothly as possible, even if you don't go through us. That’s why we created this quick and easy home moving checklist. But here's our number just in case you do want to go with us! (608) 208-6320
1. Book your moving date early with a moving company
Check out local moving companies in Madison WI and look at all the services which they offer. Make sure you get quotes to compare and confirm your booking as soon as possible so that you aren’t left stranded on the big day. Choose a reputable company which has adequate capability and capacity to tackle your move and not let you down.
2. Pack everything carefully and properly
Failing to pack your belongings properly can put them at risk of damage. Reputable Madison moving companies will want to make sure everything is packed and labelled before they start transporting your belongings to your new home. Many moving companies will happily supply boxes and packing materials for you so make sure you ask them about what they offer.
3. Moving special / heavy items
If you have any particular items such as a piano, or a large refrigerator, which might need specialist work on the day, be sure to let your moving company know in plenty of time. The moving team can advise on how best to pack and prepare the item for transit and they can bring any required equipment with them to lift it on the day of your big move.
4. Cancelling all of your bills
Make sure you contact all of the services and utilities which you are paying for in your current home, and give them your moving date and new address. That way you can rest easy knowing all the services will end when you move out and any final bills can be sent to your new place. Don’t forget to set up a redirection service for your mail as well.
5. Moving day kit
Create a moving day kit which you keep in your own car, rather than pack into the moving truck. This needs to contain all of the essential items you will need as soon as you get to your new home – things like toilet paper rolls, your toothbrushes, some snacks, your coffee maker, filters and coffee, etc... you know, the essential stuff ;) Also make sure you don’t pack your keys to your new home in a box somewhere! Anything that you will need in hand should go into the kit and be transported in your own car.
We know how stressful moving can be and we hope you found some value in this post. If you'd like to visit our homepage click here, or if you just want to call us already and start your moving process, give us a call at (608) 208-6320. We can't wait to hear from you!